The Land Records Committee meeting with the NYC Register scheduled for September 29 has been cancelled.

We submitted a very brief agenda and the Register responded to all the agenda items in writing.

Our questions and the response from Ms. Hill's Office follows:

Answers to the LTA Questions

1.       Can the City find a way to inform the industry prior to the implementation of a changed or new procedure or rule?

We did not change the procedure. You were always required to put the declarant/sponsor on the cover page as the first party. We recently observed that the wrong party was entered on the cover page, and informed the examiners of the proper procedure.

2.       More scanners are being equipped with the ability to scan in color- the numbers will increase as the leases on older copier/scanners end and new leases are signed.  We have seen almost all copies scanned in color with blue ink signatures be rejected.  The reason given is _ “not legible.” A check of the rejected items shows blue ink signatures are legible. Is “do not scan in color” a rule? Will color scanned documents be rejected automatically or evaluated legibility.

We will accept color scans as long as they are legible. However, if you notice the signatures are light try to darken them before scanning to ensure that when we receive the image is legible.

3. Please clarify new UCC rule, especially with regards to erroneous rejections.

If your UCC gets rejected you are required to submit payment each time you resubmit. The Law states UCC processing fees are not refundable pursuant to Executive Law 96-A.

4.  Update/timetable on register’s consolidation of offices in Queens for purposes of searching.

We are in Phase I of this project. Currently they are working on rebuilding the second, third floors, and the basement. We do not have exact dates of all of the phases of the project. We will keep you informed as the project moves forward, and we will let you know if anything comes up that may affect how you will search.

5. Please explain why out of state acknowledgments are rejected upon submission, but accepted upon resubmission.

They should not be rejected. We apologize for this.  It is a training issue, and we are working on correcting this problem.